Club Constitution

  • Home
  • Club Constitution

C O N S T I T U T I O N

OF THE

LAHORE PRESS CLUB


1-       Memorandum of Association

2-       Articles of Association

          Article         (I)                General

          Article         (II)              Membership

          Article         (III)             Enrolment of Members

          Article         (IV)             General Council and Governing Body

          Article         (V)               General Council Meeting

          Article         (VI)             Governing Body meeting

          Article         (VII)            Rights of Members

          Article         (VIII) Finance

          Article         (IX)            Powers of Governing Body

          Article         (X)               Powers of Office Holders

          Article        (XI)              Dissolution

          Article        (XII)           Constitution

 

 

Rules of Elections

 

Specimen of ballot Papers

 

          

 

 

 

 

MEMORANDUM OF ASSOCIATION

 

  1. The name of the institution shall be “ The Lahore Press club”, hereinafter referred to as the club or abbreviated to the “LPC”.
  2. The registered office of the Club, as well as premises, shall be situated in Lahore.

 

  1. The aims and objectives of the Club shall be:

 

(i)        To provide a social and cultural rendezvous for its members;

(ii)       To provide facilities for entertainment, recreation indoor and outdoor games and organise picnics.

(iii)      To organise a library for the use of its members and to provide facilities to journalists to improve their professional knowledge;

(iv)      To organise meetings, talks discussions and debates on topics generally of interest to journalist and to provide facilities to hold press conferences, news photo exhibition and contests;

(v)       To organise film shows, to stage plays, to hold contests and to promote other recreational activities for the benefit of the club or its members;

(vi)      To promote the cultural and education, economic and professional interest of journalists;

(vii)     To run a canteen or restaurant and to provide hostel or residential facilities to visiting journalists and members of the club;

(viii)    To construct or acquire a suitable building or buildings adequate for the purpose mentioned above in the name of the club in Lahore and in such other places as may be deemed fit;

(ix)      To lease or let out suitable portions of the Club building and premises for purposes approved by the Governing Body of the Club, as hereinafter, defined, in order to provide income to the Club for its maintenance and for the promotion of its aims and objects.

 

  1. To income and property of the Club shall be applied solely towards to promotion of the objects of the Club as set forth in the Memorandum of Association and no portion thereof shall be paid transferred, directly or indirectly by way of dividend bonus or otherwise way of profit to the members of the Club.

     Provided that nothing herein shall prevent the payments of the Club, remuneration to any office-holder or servant of the Club. To any other thereof, or other person, in return for services actually rendered of the Club.

     Provided further no member of the Governing Body of the Club shall be appointed to any salaried office of the Club or any office of the Club paid by fees and that no remuneration shall be given by the Club to any member of the Governing Body except in repayment as out-of-pocket expenses. 

 

  1. The fourth paragraph of this Memorandum of Association is a condition on which a license is granted by the Government to the Club in pursuance of Section 26 of the Companies Act of 1913.

 

  1. The liability of the members is limited.

 

  1. Every Council Member of the Club, as hereinafter defined, shall not be associated with any other organisation except the PFUJ and its affiliated Union, shall contribute to the assets of the Club, in the event of the same being bound on during the time he is a members, or within one year afterwards, for payment of the debts and liabilities of the Club contracted before the time at which he ceases to the member, and the costs, charges and expenses of the winding up of the same, and for the adjustment of the rights of the contributories among themselves such amounts as may be required.

 

  1. The accounts shall be kept of the sums of moneys received and expended by the Club and the matter in respect of which such receipt and expenditure take place and of the property, credits and liabilities of the Club, and subject to the conditions laid down in the Articles of the Association shall be open to inspection by members of the Club. The accounts of the Club Shall be audited by properly qualified auditors at least once every year.

 

ARTICLES OF ASSOCIATION

 

GENERAL

 

Article I

            Rule 1-            The name of the institution shall be “THE LAHORE PRESS CLUB” hereinafter referred to as the Club or abbreviated to the “LPC”.

 

            Rule 2-            The registered office of the Club shall be situated in the Lahore Press Club building, provided that until the Club is housed in its own building, its office shall be maintained in such a rented premises as the Governing Body of the Club may choose the house the Club in.

 

            Rule 3-            In this constitution, unless there be something in the subject or context inconsistent there with:

            “Constitution” shall mean the constitution of the Club as laid down in the memorandum, Articles of Association and the Schedule.

            “Office-holder” shall mean any one of the four office-holders: the President, the Vise President, the Secretary the Treasurer.

            “Journalist” means and includes the editorial staff of dailies (Define at foot-note) and new agencies, including press photographers and cartoonists, working in these institutions on full time basis and drawing wages under the prevalent Wage Board Award or emoluments equaling them and whose livelihood entirely depends on their journalistic work.

            Words importing the masculine gender also include the feminine gender. 

(Footnote:- “A daily newspaper will mean and include a newspaper which is published; except for holidays as notified by APNS or in case of a strike or closure of work as called for by the APNS or the CPNE, or the PFUJ, on the PUJ; each and every day in a calendar month; and is available on news stalls or sales points.

 

 

MEMBERSHIP

 

Article II

            Rule 1-            The membership of the Club shall be of five categories, namely:-

 

            (A)      COUNCIL MEMBERS:      Under this category will come all persons who have been benefit full-time members of the journalistic profession for not less than two years, and or have been wholly dependent on their own journalistic work, provided that they are not proprietors, directors, or partners of news agencies, periodicals or magazines.

 

 

(B) ASSOCIATE MEMBERS:                   In this category will be included:

 

(1)       Persons who are proprietors, partners or directors of newspapers, news agencies, periodicals or magazines.

(2)       Journalists and Press photographers working on periodicals.

(3)       General Manager, Chairman and Managing Directors, of newspapers and news agencies.

(4)       Press Information and Public Relations Officers, Press Attaches and photographers under the central or provincial governments of Pakistan, Government of Azad Kashmir and autonomous and local bodies stationed in Lahore and journalists working in the News Organizations of Radio Pakistan or working in Government publications.

(5)       Press Attaches and persons doing journalistic work in the Information service attached to foreign embassies and missions at Lahore.

(6)       Advertisement Managers of newspapers and executive Heads of benefit advertisement firms serving newspapers.

(7)       Distinguished authors and poets and persons who have made a valuable contribution to literature and fine arts.

(8)       Public Relations Officers of industrial and commercial concern and associations.

 

(C)      HONOURARY MEMBERS:          Distinguished journalists who have done outstanding service to the journalistic profession or to the Club after their retirement from active journalistic work may be elected, on its own motion by a vote of Governing Body, to this category of membership. It is an honour the LPC may confer on a journalist and not a right which may be claimed by anyone.

 

(D)      LIFE MEMBERS:    The Governing Body in its discretion may elect a person who makes a contribution of a sum not less than Rs. 100,000 towards the funds of the Club, as a life member.

 

(E)       TEMPORARY MEMBERS:           Visiting journalists may be admitted as Temporary Members of the Club for a period of not more than one month on introduction by a Council member. They shall pay no subscription.

 

Rule 2-            A Council Member who has remained a member for not less then five consecutive years may be permitted, in its discretion by the Governing Body, to become an Associate Member after he has ceased to be a journalist.

 

            Rule 3-            Subject to Rule 2 above, a Council Member who ceases to work as journalist may retain his Council membership for not more then six months from the date on which he ceases to work as a journalist, provided that he does not join any other profession during that period.

 

            Rule 4-            No one shall be admitted to the membership of the Club has completed the age of 18 years.

 

            Rule 5-            It shall be obligatory on every member to intimate in writing to the Secretary of the Club within a month any circumstances which disentitles him to be a member of the category to which he belongs.

 

 

ENROLMENT OF MEMBERS

 

Article III

            Rule 1-            Every application for membership shall be in writing in the form approved by the Governing Body which shall be signed by a proposer and seconder, both Council Members, provided that the members enrolled before the coming into force of this Constitution shall be deemed to have been dully enrolled in the appropriate category as on Membership Register on the day of passing of this constitution.

 

            Rule 2-            No applicant for membership shall be deemed to have become a member until his membership is approved by the Governing Body.

 

            Rule 3-            The decision of the Governing Body on the question of membership of an applicant shall prevail until on appeal the General Council of the Club gives its decision which shall be final. The General Council can overrule such a decision of the Governing Body only by a two-third majority or more than 50 per cent of the total membership.

 

            Rule 4-            A member who ceases to be eligible for General Council membership shall be transferred to Associate Membership or cease to be a member.

 

            Rule 5-            Every application from membership shall be accompanied by the admission fee and the first installment of membership fee prescribed in accordance with this Constitution, provided that no fees shall be charged from Honourary, Life and Temporary Members. The money paid by those whose membership forms have not been approved by the Governing Body shall be refunded.

 

            Rule 6-            The admission fee for members shall be Rs. 100 and membership Rs. 300 per annum payable in two equal half-yearly installments in advance and these rates shall remain in once until they are revised by the Governing Body under Rule 7 of Article IX.

 

THE GENERAL COUNCIL AND THE GOVERNING BODY

 

Article IV

            Rule 1-            The supreme body in which all rights, powers and final authority in respect of the administration of the affairs of the Lahore Press Club, hereinafter referred to as General Council, and it shall consist exclusively of the Council Members of the Club for the time being, as defined in Article II Rule I (a).

 

            Rule 2-            The executive of the General Council shall be the Governing Body and shall consist of the following:

 

            A President, a Vise President, a Secretary, a Treasurer and seven members elected by the General Council. The President of the PUJ Shall be the ex-officio member of the Governing Body. The four office bearers and seven members of the governing Body shall be elected in the manner prescribed in the relevant provisions of the Articles of Association and the Rules of Election contained in the Schedule of this constitution.

 

            Rule 3-            (a) Elections to the Governing Body shall be held before the end of December every year for the next calendar year, provided that actual polling shall be held not later than ten days before the close of the calendar year.

 

                                    (b)  The new Governing Body shall take over charge of the club, its office and all records from the outgoing executive not later than the first day of January immediately following the elections in December.

 

            Rule 4-            The Club may have a paid manager and such other paid employees as may be appointed by the Governing Body which shall decide their tenure of office, terms and conditions of appointment and functions and duties.

 

            Rule 5-            All meetings of the General Council and the Governing Body shall be held in the Club building, provided that until such time as the Club’s own building comes into existence, these meetings may be held at places as the Governing Body may approve.

 

GENERAL COUNCIL MEETING

 

Article V

            Rule 1-            The Annual Meeting of the General Council shall be held as far as possible in the month of December and polls, if necessary for the annual elections to the Governing Body, shall be held as far as possible on the same day as the Annual General Council Meeting.

 

 

            Rule 2-            Annual election and by-elections to the Governing Body shall be held on dates fixed in accordance with the Rules of Elections.

 

            Rule 3-            The quorum for General Council meetings, Annual or Extra-ordinary, shall be 50 per cent of the number which represents the full membership of the General Council, or 50 Council Members, whichever is less.

 

            Rule 4-            Extra-ordinary meetings of the General Council may be held as and when deemed necessary by the Governing Body provided that within a month after a new Governing Body takes charge, it shall present before an Extra-ordinary meeting of the General Council, the budget proposals for the current year for its approval.

 

            Rule 5-            Not less than 25 per cent Council Members may requisition in writing and extra-ordinary meeting of the General Council to consider any specific matter of urgent importance and it shall be obligatory on the Governing Body to hold an Extra-ordinary Meeting of the General Council within ten days of the receipt of the requisition; provided that for no-confidence motions against the governing Body as a whole or against individual members or office-holders not less than fourteen days notice shall be given.

 

            Rule 6-            All meetings of the General Council shall be presided over by the President or, during his absence, by the Vise President or by the Governing Body chosen for this purpose unless a no-confidence motion is pending against them, in which case one of the Council Members shall be elected to preside over that meeting.

 

            Rule 7-            In case a Governing Body, as a whole resigns or a no-confidence motion is passed against it, by-elections shall be held within three weeks, and during the interval, the outgoing Governing Body may be authorised to function as caretaker executive, or an Ad Hoc Committee of not more than five council Members may be elected to function as a caretaker executive.

 

            Rule 8-            Subject to any specific provision to the contrary, no meeting of the General Council shall be constitutional and valid;

(a)       Unless it is called by the Secretary with the express approval of the Governing Body or the President;

(b)       Unless the meeting is presided over by the President or during his absence by the Vise President or by a member of the Governing  Body chosen for the purpose;

(c)       Unless notice together with agenda of the meeting is giving them at least five days clear notice of the meeting in case of an Extra-ordinary, Meeting and at least seven days clear notice in the case of Annual Meeting; provided that if the notice is put on the Club’s notice board with three days longer notice than required and copies of the notice and the agenda are supplied to individual members on request, the requirement of delivering notice and agenda to all members shall have been met.

 

Rule 9-            All voting at annual or Extra-ordinary Meetings of the general Council shall be in person and no postal voting or voting by proxy shall be permissible.

Rule 10-          All elections to the Governing Body shall be made by secret ballot, each member of the General Council having one vote for each post to which election is made. In case of a tie second or more ballots shall be taken provided that the matter is not decided through toss by mutual agreement of the candidates.

 

Rule 11-          If an Extra-ordinary Meeting requisitioned under Rule 5 above is not held within the time prescribed under the rule, more than 25 per cent Council Members may jointly convene a meeting of the General Council after the expiry of the period, giving the prescribed notice under their signature, and it may be presided over any Council Member elected for the purpose. It shall have all the powers of an extra-ordinary held under Rule 5. if such an Extra-ordinary meeting is called expressly for the purpose of moving a no-confidence motion against the Governing Body, as a whole, and such motion is passed by such meeting, that Governing Body against whom such motion is passed shall cease to function. In such a case, the Extra-ordinary Meeting shall not adjourn until it has appointed an Ad Hoc committee of not more than five Council Members with a Convener to function as care-taker executive and an Election Committee of not more than five members for the purpose of holding fresh election, under the relevant provision of this constitution.

 

 

GOVERNING BODY

 

 

Article VI.

            Rule 1-            The Governing Body shall meet as and when necessary, provided that at least one meeting shall be held every month review the administration and transact the business of the Club.

 

            Rule 2-            No meeting of the Governing Body shall be constitutional and valid unless:

(a)       It is called by the Secretary with the approval of the President or by the President himself.

(b)       Written notice together with the agenda of the meeting is circulated among all the members of the Governing Body at their last known address giving them at least three day’s time, provided that in the case of an unforeseen emergency a meeting may call in the above manner giving only 24 hours notice through Press.

 

Rule 3-            All members and office-holders of the Governing Body shall be resident in Lahore during the period of their membership of the Governing Body.

 

Rule 4-            Any office-holder who fails to attend three consecutive meetings of the Governing Body without giving in advance satisfactory reasons for not attending or who remains outside Lahore for more than 10 days consecutively shall cease to be an office-holder at the end of the appropriate period, provided that the Governing Body, in special cases for very cogent reasons, may extend that period to six months.

 

Rule 5-            A member of the Governing Body who fails to attend four consecutive meetings of the Governing Body without giving in advance satisfactory reasons for not attending or who remains outside Lahore for more than 120 days consecutively shall cease to be member of the Governing Body at the appropriate period, provided that the Governing Body in special cases, for very cogent reasons may extend the period to six months.

 

Rule 6-            All questions shall be decided by the Governing Body by a majority vote. The President shall be entitled to vote with other members, provided that he shall have and shall exercise a casting vote in case a tie.

 

Rule 7-            Any five members of the Governing Body may requisition in writing a meeting of the Governing Body to discuss a specific matter of urgent importance concerning the Club and it shall be obligatory on the Secretary to hold meeting of the Governing Body within ten days of receiving such requisition.

 

Rule 8-            If the Secretary fails to hold a meeting of the Governing Body requisitioned under Rule 7 above within the stipulated period any four members of the Governing Body may jointly hold such a meeting giving due notice and explaining the circumstances, at which any member of the Governing Body may be elected to preside if the President is absent, or refuses to preside. Such meeting shall have the same powers as a meeting called under Rule 1 and 2 above.

 

Rule 9-            The quorum for the Governing Body shall be five, one of whom shall be either the President or Vise President and four other office-holders. No quorum shall be necessary for an adjourned meeting.

 

 

RIGHTS OF MEMBERS

 

Article VII

            Rule 1-            Council members alone shall be entitled to be member of the General Council and Governing Body or to stand for election to any post or vote at the meeting of either.

 

            Rule 2-            Subject to the limitation by Rule -1 above and such other limitations which may directly follow therefore, Associate Members, Life Members and Temporary Members shall have all other rights and shall be entitled to participate in all social, cultural and other activities and functions of the Club. They re entitled to all facilities and privileges in respect of the library, games and sports.

 

            Rule 3-            Council Members may ask questions about the affairs of the Club at meeting of the General Council and move resolutions giving due notice. They are entitled to see the accounts of the Club after giving not less than seven days notice to the secretary.

            Rule 4-            A Council Member whose contribution to the Club is in arrears for more than three months shall not be entitled to participate in any meeting of the General Council, cost his vote or stand for election. A  Council Member whose membership fee are in arrears for more than six months may be removed from the Membership Register if he fails to clear his arrears up-to-date within 14 days after receiving notice to that effect from the Secretary whose duty it shall be to issue notices to defaulting members.

 

            Rule 5-            Associate Members shall be removed from membership if their membership fees are in arrears for more than six months and if they fail to clear them up-to-date within 14 days of receiving notice to that effect from the Secretary.

 

            Rule 6-            A Council Member whose membership is terminated under Rule-4 above shall have his common rights restored to him as soon as he clears all arrears up-to-date, but his special rights as a Council Member enumerated in Rule 1, 2 and 3 above shall not revive until after the expiry of two months from the date of his re-instatement.

 

            Rule 7-            An Associate Member whose membership has been terminated under Rule-5 above shall have his membership rights restored to him as soon as he is reinstated on payment of all arrears up-to-date.

 

            Rule 8-            All properties belonging to the Club are owned by the Club as an institution and no member can claim any proprietary right or share in the property of the Club either during the period when he is member or at the time of termination or after the termination of his membership.

 

            Rule 9-            The Club is not profit-distributing concern and no member of his membership, is entitled to any share, wither during that the period when he is a member or at the time of termination or after the termination of his membership.

 

FINANCE

 

Article VIII

            Rule 1-            The Capital of constructing, equipping and running the Club may be raised in any or all of the following ways:-

 

(a)       By membership fees, subscriptions and donations from members.

(b)       By organizing “mushairas”, dramatic performances, variety entertainments, cinema shows etc:

(c)       By donations from philanthropists;

(d)       By other contributions;

(e)       By arrangements with financiers on terms beneficial and suitable for the Club and consistent with the Basic objective of the institutions; and

(f)        By any other lawful means including raffle etc.

 

Rule 2-            A current account or a profit and loss sharing (PLS) in the name of the Lahore Press Club shall be opened in a Scheduled Bank approved by the Governing Body and all moneys received from time to time shall be deposited in that account. All expenses of the Club should be approved by the Secretary in advance.

 

Rule 3-       All the receipts shall be signed by the Treasurer for the Club and proper receipts shall be given for all amounts received.

 

Rule 4-            The Bank account in the name of The Lahore Press Club shall be operated jointly by the President and the Treasurer and all the cheques shall be signed by them jointly.

 

Rule 5-            The Treasurer shall maintain a completer and correct account of all receipts and expenditure of the Club, supported by proper vouchers.

 

Rule 6-            The financial year of the Club shall be from January 1 to December 31 of following years.

 

Rule 7-            The new Governing Body selected at the annul meeting of the General Council, after assuring office, shall prepare the Budget showing the estimated income and expenditure of the Club during the following financial year and shall present it before an Extra-ordinary meeting of the General Council for its approval sufficiently in advance so that the new Budget may come into force with effect from the first day of the new financial year.

 

Rule 8-            During the course of the financial year, if circumstances warrant, the Governing Body shall have the rights to present supplementary Budgets, not exceeding two during any one financial year, to make provision for expenditure of n extraordinary  on with the Treasurer.

 

Rule 12-          The Governing Body may authorize the President and the Treasurer, individually or jointly, to spend specified amounts for specified purposes as provided for in the Budget.

 

Rule 13-          No major item of expenditure sanctioned in the Budget shall be included except with the approval and under the direction of the Governing Body.

            Rule 14-          All amounts sanctioned in the Budget but not spent during the budgetary period shall be as savings in expenditure during the financial year or be council over to the next Budget for expenditure during the next financial years as the case may be.

 

            Rule 15-          Within four months after the closing of a financial year, the Governing Body in office shall get the accounts of the Club for the financial years just closed, audited by a recognized firm of auditors and present the audited accounts before an Extra-ordinary Meeting of the General Council. The selection of auditors shall be made by the Governing Body preferably at its annual Meeting.

 

            Rule 16-          Budgetary sanctions for recurring items of expenditure like Municipal taxes, telephone bills, electricity bills, rent and installments of repayments of loans may be presumed and the Governing Body shall be competent to make such payments even during a budgetary crisis or deadlock.

 

 

POWERS OF THE GOVERNING BODY

 

Article IX

            Rule 1-            All executive powers concerning the Club shall vest in the Governing Body which, subject to other relevant rules of the constitution, shall have the power to take any decision and to do any act to fulfill the aims and objects of the Club, to promote its interests and for the efficient administration of its affairs.

 

            Rule 2-            Subject to other rules of this constitution, the Governing Body shall have the following powers, that is to say, powers:

(a)       To administer the funds of the Club, to collect, receive and disburse moneys for and on behalf of the Club, in the manner and for purposes laid down in this constitution;

(b)       To acquire property, to construct buildings, to equip the Club and to raise funds;

(c)       To sell dispose of property for the benefit of the Club, provided that for the sale of any immovable property or permanent fittings belonging to the Club the prior sanction of the General Council shall be necessary;

(d)       To enter into contractual relations with parties for the benefit of the Club, for the construction of buildings, for their maintenance or for other purpose in the interest of the Club;

(e)       To institute suits against any parties on behalf of the Club for safeguarding its financial and other interests; and

(f)        To institute suits against any member or office-holder of the Club who is suspected of embezzling or misappropriating funds belonging to the Club or who by willful or criminal negligence has caused financial loss or liability to the Club;

(g)       To write off as bad debts any outstanding amount which is either irrecoverable or not recoverable without incurring disproportionately large expenditure.

 

Rule 3-            The Governing Body is empowered to formulate bye-laws and regulations for the day-to-day administration of the Club or the various apartments or sections under it, provided that such by-laws and regulations shall not contrivance the provision of the constitution. When such regulations are formulated, they shall be put on the notice board of the Club.

 

Rule 4– The Governing Body shall have the power to personal deemed necessary for the official management of the affairs of the Club as well as decide their terms of services. It can also terminate their services for the sufficient reason in accordance with their terms of appointment.

 

Rule 5– The Governing Body shall have the power to appoint committees and their secretaries from time to time for the various activities of the club including indoor games, library etc. The Secretary of the Club should head all the committees.

 

Rule 6– The Governing Body may invite the Secretaries of any of the Committee appointed under Rule 5 above or any other person who it may consider necessary to invite for any specific purpose to attend a meeting of the Governing Body.

 

Rule 7– The Governing Body may revise the admission fee and membership fee if circumstances warren such a revision, subject to the approval of the General council, provided that those who had been enrolled as member before the revised rate came into force shall not be obliged to pay the enhanced admission fee not to be entitled to receive a refund in case of reduction of admission fee.

 

Rule 8– Subject to the other relevant rules of this constitution, the Governing Body  may determine and assign, from time to time, the functions and duties of the office holders and members and employees of the Club.

 

Rule 9– The Governing Body shall have all powers in respect of renting out premises, intended for the purpose, determining their rent, deciding the terms and of lease of and for taking all steps necessary for safeguarding the interest of the Club. No premise shall be leased out nor any tenant chosen without the prior sanction of the Governing Body.

Rule 10– The Governing Body shall have the power to suspend any office-holder or member of the Governing Body the performance of his functions as such office-holder or member, on charge of embezzlement or misappropriation of the funds of the Club or its subsidiary or for gross mismanagement of the affairs of the Club, proved to the satisfaction of the Governing Body.

 

Rule 11– Any office-holder or member of the Governing Body suspended under rule 10 above shall have the right to appeal within 15 days to the General Council provided that no such appeal shall lie after the Governing Body has filed a case against him in the court of law.

 

Rule 12– The Governing Body shall have the right, after due warning, to suspend or remove from membership of any member who willfully repeatedly violates the rules and regulations of the Club, or who is proved to the satisfaction of the Governing Body to be guilty of conduct not consistent with the dignity of the journalistic profession or misconduct detrimental to the reputation and dignity of the Club. Any person against whom such action is taken shall be entitled to appeal against such decision of the Governing Body to the General Council within 15 days after the decision is communicated to him.

 

Rule 13– In case appeal is made to the General Council under rule 11 or 12 above, a meeting of the General Council shall be called by the Governing Body within three weeks of the receiving of the appeal.

 

Rule 14– If any of the office-holder authorized by the Constitution to sign cheques of contract on behalf of the Club is ceased to the member of the Governing Body or disabled by illness or absence from Lahore, the Governing Body shall have the power to authorise another office-holder for the time being to sign the such cheques or contract until the appropriate office–holder is able to resume the function.

 

Rule 15– In any matter regarding which there is no express provision in the Constitution, the Governing Body shall have the right to act in its discretion, in keeping with the sprit of the constitution and subject to the approval by the General Council.

 

Rule 16– If as a result of resignation or removal of any office holder of the Governing Body a constitutional deadlock is, or is likely to be created, the Governing Body shall have power to appoint a temporary office-holder until a new office-holder is elected in accordance of the provision of this constitution such temporary office-holder shall not be empowered to sign contracts or agreements on behalf of the Club, except routine receipts.

 

 

POWERS OF THE OFFICE HOLDERS

 

Article X:-

 

Rule 1- The President is the constitutional head of the Club and when a president goes out of the office, a new president will be elected through by elections and shall hold office for the rest of term provided that till such time as by-election is held, the Vice President shall act as President with the same powers as enjoys by the President in the constitution.

 

Rue 2– All contracts and agreements on behalf of the Club shall be jointly signed by the President and the Secretary.

 

Rule 3–  The Secretary is the Chief Executive Officer of the Club and when a Secretary goes out of office, the post shall be filled in the manner as President in rule 1.

 

 

 

 

                                     DISSOLUTION

 

Rule 1–                The Lahore Press club shall not be wounded up, or otherwise dissolved, except in the manner laid down in this Article.

 

Rule 2-                     A formal notice of resolution for winding up of the Club shall be given to the Secretary of the Club not later then the 15th day of September, preceding the Annual Meeting of the General Council at which the resolution sought to be moved.

 

            Rule 3-            The Secretary shall there upon put the resolution on the notice board of the Club and no amendment to the resolution shall be admissible unless it is given notice of not later than 21 days before the date fixed for the Annual Meeting of the General Council.

 

            Rule 4-            No resolution nor amendment to a resolution referred to on the preceding Rules shall be deemed to have been passed by the General Council unless not less than 75 per cent of the total eligible membership of the General Council on the Membership Register votes in favour of such resolution.

 

            Rule 5-            The decision to wind up or dissolve the Club shall not be deemed to have been taken by the General Council unless the General Council passes the same resolution proposing winding up, in the same manner as is prescribed in the preceding Rules at two connective annual meetings of the General Council.

 

            Rule 6-            A resolution proposing the winding up of the Club shall not be moved in any meeting of the General Council other than its annual meeting.

 

            Rule 7-            When a valid decision to wind up the club is taken by the General Council as hereinbefore provided, a liquidation committee my be appointed or the Governing Body may be authorized to wind up the institution.

 

 

CONSTITUTION

 

Article XII

            Rule 1-            No Article or Rule of this Constitution shall be altered or except in the manner laid down in this Article.

 

            Rule 2-            A formal notice of the Resolution proposing an amendment to the Constitution shall be given to the Secretary of the Club at least 20 days before the schedule meeting of the General Council at which the resolution is sought to be move.

 

            Rule 3-            On receipt of notice of the resolution referred to in the above, the Secretary shall place it on the notice board of the Club, and no amendment to the resolution shall be admissible unless is given notice of not later that seven days prior to the date fixed for the scheduled meeting of the General Council.

            Rule 4-            No resolution proposing an amendment to Article II (Membership) and Article XI (Dissolution) shall be deemed to have been passed by the General Council unless not less than two third of the total eligible membership of the General Council on the Membership Register vote in favour of such resolution.

 

            Rule 5-            No resolution proposing amendment to Article XII (Constitution) shall be deemed to have been passed by the General Council unless not less than at least 100 (Hundred) members of the total eligible membership of the General Council on the Membership Register vote in favour of such resolution.

 

            Rule 6- No resolution proposing amendment to any of the Article or provisions other than those refereed to in Rule 4 and 5 above shall be deem to have been passed by the General Council unless not less than two-third of the members of the General Council present at the meeting vote in favour of such resolution.

 

            Rule 7- This Constitution shall come into force with immediate effect, provided that any thing done in good faith in conformity with the provisional constitution s approved by the Press Club Committee before its coming into force, shall, notwithstanding its passage through the General Council in n amended from be deemed to have been done law fully and regularly.

 

 

SCHEDULE

 

Rules for holding elections to the Governing Body of the Lahore —— in Schedule (a) of Rule 2 of Article IV.

 

Rule 1-

(a)       The Governing Body shall before the end of November every year and whenever there occurs any vacancy in the Governing Body, appoint an Election Committee consisting of not more than five members of the Club, not necessarily Council Members, to hold elections to the Governing Body under the relevant provisions of the Articles of Association and these Rules. The Secretary of the Club should provide voters list to the Election Committee before the announcement of the schedule.

(b)       No member of the Committee even if otherwise qualified shall contest election to any office for which election is to the held. Members may, however, exercise their vote if other wise qualified to do so.

(c)       The Committee shall be autonomous and answerable only to the General Council. And once the Committee has been appointed it shall not be dissolved before it has fulfilled its mandate under theses rules except by specific resolution of an Extra-ordinary Meeting of the General Council convened for that sole purpose in accordance with the procedure laid down in the Constitution.

 

Rule 2-            As soon s my be after its appointment, the committee shall be a notice to members affixed on the Club’s Notice card and such other methods as may be necessary for the purpose, appoint the following days, that it to say:

(a)       A day for the receipt of nomination papers not earlier than three days after the date of the notice;

(b)       A day or days for examination of nomination papers interested candidates, not earlier than the day following the date of filling nomination papers;

(c)       A day for scrutiny of nomination papers, not earlier than the day following the date of examination of nomination papers by candidate;

(d)       A day for the hearing of candidates by the Election Committee to show cause why their nominations, if in the opinion of the Committee defective, should not be rejected, not earlier than the day following the ate on which the Committee has published a list of prima facie valid nomination papers;

(e)       A day for the withdrawal of nominations not later than twenty four hours after the final list of valid nominations has been published by the committee; and

(f)        A day for polling if necessary for the contested offices and seats of the Governing Body, not earlier than three days after the list of contesting candidates has been published.

 

Rule 3-           

(a)       Any Council Member may be proposed by a Council member and seconded by another Council Member for election to any office or membership of the Governing Body provided that the candidate has signified his intention in writing to serve the Club in that capacity.

(b)       The same member may not propose or second a nomination paper of another candidate for the same office., But the same member may propose or second more than one and up to four candidates for the four memberships of the Governing Body.

(c)       If any Council member subscribes to more than one nomination paper, either a proposer or as seconder for the same office among the two office-holders, or for more than four members of the Governing Body all such nomination papers shall be void.

 

Rule 4-            On presentation of a nomination paper, the Election Committee or one of its members appointed by it for the purpose of receiving nomination papers shall acknowledge receipt of it and satisfy himself that the nomination paper is properly filled up and duly signed by the proposer, seconder and candidate and shall permit any error in the nomination paper to be rectified if the party applies to him in —.

 

Rule 5-            As soon as possible after the rime for filling of nominations is over, the Committee shall cause to the put on the notice board notice of all nomination papers received by them containing descriptions identical with those contained in the nominations papers, both of the candidates and their proposers and seconders.

 

 

Rule 6-           

(a)       Each candidate for a post or posts shall be permitted, if applying in person, to examine the nomination papers of all other candidates contesting elections against him for that post or posts on Examination Day;

(b)       Any candidate may raise any objection in writing to the validity of nomination of any other candidate opposing him;

(c)       All objections reaching the Election Committee after Examination day shall be treated as void.

 

Rule 7-            The Election Committee shall hear explanation if any for candidate whose nominations have been objected to by opposing candidates hereby the Committee on its own motion. After hearing the candidates whose nominations were deemed prima facie invalid, the Committee shall give its finding regarding the validity of such nominations in writing.

 

Rule 8- The Committee shall not object any nomination paper except on the following grounds:

(a)       The Candidate, his proposer or seconder or all of them are not Council Members or that the signature of nay of them on the relevant nomination papers in not genuine;

(b)       The candidates, his proposer or seconder have proposed or seconded any other nomination paper proposing another Council Member for the same office, provided that a Council Member may validly propose or second nomination for other offices and up to seven for memberships of the Governing Body.

 

Rule 9-            The Election committee shall as soon as possible after it has given its findings on the explanations of candidates, publish by notice on the Club’s Notice Board the list of candidates for the election, as it stands after the completion of scrutiny of nomination papers.

 

Rule 10-          Withdrawals shall be allowed anethole 5.00 p.m. on withdrawal day by notice in writing delivered to the Chairman of the Election Committee or this nominee and no such notice of withdrawal shall be subject to cancellation. An hour after the time for withdrawals is over, the final list of contesting candidates shall be affixed on the Notice Board and published in such other manner as the Election Committee may deem fit.

 

Rule 11-          If after withdrawals, the Committee finds only one valid nomination for nay office-holder or as many nominations as there are seats of members on the Governing Body, it shall declare the candidate or candidates elected uncontested for those posts, and shall cause notice to that effect affixed on the Notice Board.

 

Rule 12-          The Committee shall determine the hours of polling on Polling Day and along with notice containing list of Contesting candidates announce it in such a manner as it may deem fit including of fixing a copy of that notice on the notice board of the Club.

 

Rule 13-          If at any time polling is interrupted for any reason beyond the control of the Committee, it shall immediately reorder a fresh poll to be take and shall fix the date and time of re-poll and notify it in such marine as it may deem fit. In case of such a re-poll two by four hour’s notice shall be deemed adequate.

 

Rule 14-          A Council Member shall have as many votes as there a vacancies being contested were of office-holders or of his votes but the may not give more than one vote to any person for the same —-. Any vote so exercised shall be deemed invalid.

 

Rule 15-          Ballot papers shall be in the form prescribed in these rules an any vacancies not being contested shall be omitted.

 

Rule 16-          Members shall record vote using Special Stamp against the name of the candidate they vote for. No vote shall be invalid only for the reason that a member has voted for the same candidate contesting for different offices and or membership of the Governing Body.

 

Rule 17-          Voting shall be by secret ballot and no member shall be asked to disclose whom he voted for by any authority including the General Council.

 

Rule 18-          Subject to the preservation of order and good behaviors candidates or their nominees may in the discretion of the Election Committee be allowed to be present at the time of counting of votes which shall as far as possible be done immediately after the polling is over.

 

Rule 19-          Results shall be announced as soon as counting and recounting is over and recorded and published through a notice on the Notice Board.

 

Rule 20-          Ballot papers and other records of an election shall be preserved till 90 days after announcement of results. Any candidate aggrieved may appeal to the General Council to order recounting and examination of counter foils and unused ballot papers to determine any dispute in an election, by a tribunal of not more than three members of the Club. No such appeal shall be entertained unless it has been respected to the Secretary within 10 days of the announcement of the result of the elections and is accompanied by a cash depot of rupees Twenty five which shall be forfeited to the Club in case appeal is rejected.

 

Rule 21-          Final appeals relating to the rejection of a nomination paper or papers shall lie to the General Council and no such appeal shall be entertained unless presented within 10 days of the rejection of nomination, to the Secretary and is accompanied by a cash deposit, which shall be forfeited to the Club in case the appeal is rejected. A tribunal of not more than three members shall be appointed as in Rule 20 to reopen the question of validity of the nomination of the appellant.

 

SPECIMEN BALLOT PAPER

 

President.                                                                                            Record your vote

                                                                                                            with fixing stamp

                                               

                                                                                                            (ONE SEAT)

(01) -Mr. _________________                                                          _________________

(02) -Mr. _________________                                                          _________________

(03) -Mr. _________________                                                          _________________

(04) -Mr. _________________                                                          _________________

 

 

Vise President.                                                                                    (ONE SEAT)

(01) -Mr. _________________                                                          _________________

(02) -Mr. _________________                                                          _________________

(03) -Mr. _________________                                                          _________________

(04) -Mr. _________________                                                          _________________

 

 

Secretary                                                                                             (ONE SEAT)

(01) -Mr. _________________                                                          _________________

(02) -Mr. _________________                                                          _________________

(03) -Mr. _________________                                                          _________________

(04) -Mr. _________________                                                          _________________

 

 

Treasurer.                                                                                           (ONE SEAT)

(01) -Mr. _________________                                                          _________________

(02) -Mr. _________________                                                          _________________

(03) -Mr. _________________                                                          _________________

(04) -Mr. _________________                                                          _________________

 

 

Members of the Governing Body                                                       (SEVEN SEATS)

(01) -Mr. _________________                                                          _________________

(02) -Mr. _________________                                                          _________________

(03) -Mr. _________________                                                          _________________

(04) -Mr. _________________                                                          _________________

(05) -Mr. _________________                                                          _________________

(06) -Mr. _________________                                                          _________________

(07) -Mr. _________________                                                          _________________

(08) -Mr. _________________                                                          _________________

(09) -Mr. _________________                                                          _________________

(10) -Mr. _________________                                                          _________________

Subscribe to our newsletter

Sign up to receive latest news, updates, promotions, and special offers delivered directly to your inbox.
No, thanks
X